Leading HMIS & EMR in Kenya and Uganda for Hospitals and Clinics

LocateandgetHmis008 is East Africa's trusted enterprise Health Management Information System (HMIS) and Electronic Medical Records (EMR) platform serving hospitals and clinics in Kenya and Uganda. Digitizes the full patient journey—from reception and triage to inpatient care, billing, telemedicine, inventory, and payroll—on a secure, multi‑tenant .NET 8 stack.

  • End‑to‑end clinical workflows (OPD, IPD, maternity, pharmacy, lab)
  • Telemedicine integration for remote consultations in Kenya and Uganda
  • Insurance‑aware billing with capitation and claims management
  • Payroll and statutory compliance for Kenya & Uganda
  • Multi‑tenant MySQL with strict data isolation & audit trails

Product overview

LocateandgetHmis008 is a single, integrated HMIS for hospitals and clinics that need reliable patient flow, accurate billing, and operational visibility—without building custom software from scratch.

End‑to‑end patient journey

The system supports the full clinical journey, from first registration to discharge: reception, triage, doctor encounter, investigations (lab, imaging, procedures), ward care, pharmacy, and billing.

  • Structured triage with vitals, BMI, and pregnancy EDD/GA
  • ICD‑11‑based diagnosis and electronic prescriptions
  • Integrated lab, imaging, and procedure ordering and results
  • Inpatient nursing dashboards and medication administration records (MAR)

Insurance‑aware billing & capitation

Billing is tightly coupled to clinical activity, with built‑in support for capitation, insurance coverage, and claims lifecycles.

  • Capitation limits set at check‑in with real‑time tracking at the encounter
  • Dynamic pricing for prescriptions based on payment mode
  • Invoice status flows: Claimed, Paid, Rejected, Void
  • M‑Pesa Express (STK Push) for real‑time payments

Typical patient flow

A structured workflow ensures patients are not lost between departments and that every clinical action is linked to billable services.

Reception
Triage
Doctor
Lab / Imaging / Procedures
Pharmacy
Billing & Discharge

Emergency cases can be flagged at reception and automatically prioritized across all queues, with public displays and voice announcements for waiting areas.

Clinical workflows, built with clinicians

Each module is optimized for busy clinical teams: minimal clicks, keyboard‑friendly inputs, and context‑aware information at the point of care.

Front office & queues

  • Rich patient registration with national IDs and insurance numbers
  • Emergency toggle that reprioritizes patients across all queues
  • Wristband printing and public queue display with voice prompts

Triage, nursing & maternity

  • Vitals, BMI, and pregnancy tracking with automated calculations
  • Nursing dashboards for drug administration and fluid balance
  • WHO Labour Care Guide (LCG) and partograph support with visual alerts

Doctor encounter & investigations

  • Structured notes (CC, HPI, examination) with ICD‑11 search
  • Electronic prescriptions flowing directly to pharmacy
  • Ordering for lab and imaging with insurance coverage checks
  • Built‑in SMS and voice calls for patient follow‑up

Data integrity by design

Once a patient is discharged, their file becomes read‑only across the API and UI. Encounters, prescriptions, orders, and invoices are protected from accidental edits, preserving a defensible medical and financial record.

Financial control & HR in the same system

Clinical operations, inventory, and HR feed into a single source of truth for billing, claims, and payroll.

Billing & claims

  • Automatic invoice generation from clinical activity
  • Billing queues with “Call”, “Process”, “Transfer”, and “Complete” actions
  • Insurance claims pipeline with clear statuses and summary cards
  • SHA claim form generation support

Inventory & pharmacy

  • Batch‑level stock tracking and reorder alerts
  • Insurance‑eligible flags per item to avoid non‑reimbursable drugs
  • Bulk CSV import/export for inventory and stocktakes
  • Pharmacy dashboard with patients served and OTC revenue

HR, payroll & compliance

  • Staff rosters and HR management
  • Automated payroll with NSSF, SHIF, Housing Levy, and PAYE (Kenya)
  • NSSF and PAYE calculations for Uganda with annual tax certificate support
  • Role‑based access defining who can see which modules

Pricing

Choose a one‑off license or a bundled monthly plan. Free updates and upgrades are provided per our terms and conditions.

KES 100,000 one‑off

Pay once and enjoy free updates and upgrades as per the terms and conditions.

  • One‑time payment: KES 100,000
  • Includes updates & upgrades (T&Cs apply)
  • Best for facilities that prefer upfront licensing

KES 3,500 per month (12 months)

A bundled plan spread across 12 months. This is a recurrent monthly payment.

  • Monthly payment: KES 3,500
  • Bundled across: 12 months
  • Recurrent monthly billing

Need a demo?

Use the “Book a live demo” form below and our team will contact you to schedule a walkthrough.

Technology, architecture & security

LocateandgetHmis008 is built on a modern Microsoft stack with strong multi‑tenant isolation, observability, and admin tooling.

Architecture

  • Blazor Server frontend with MudBlazor UI components
  • ASP.NET Core 8 Web API backend
  • Shared DTO library for strict contract alignment
  • Multi‑tenant MySQL with master + per‑facility databases

Security & reliability

  • JWT authentication with role‑based access control
  • Automatic audit trails on database writes
  • Session isolation and idle‑timeout locking for HIPAA alignment
  • Rate limiting on sensitive endpoints

Client

Blazor web app, internal staff chat, queue displays

HMIS API

Authentication, clinical modules, billing, inventory, HR, metrics

Databases

Master tenant registry & isolated facility databases

API & integrations

The HMIS exposes a .NET 8 Web API that powers our own frontend and can be integrated into partner systems, analytics pipelines, and external applications.

Key capabilities

  • JWT‑secured endpoints for authentication and refresh tokens
  • Patient registration, encounters, triage, and maternity data
  • Billing, insurance claims, and pharmacy statistics
  • Inventory, HR, payroll, and infrastructure metrics
  • WHO ICD‑11, M‑Pesa, SMS/WhatsApp/voice integrations

Frequently Asked Questions

Common questions about our HMIS, EMR, and telemedicine solutions in Kenya.

What is HMIS and EMR?

HMIS (Health Management Information System) is comprehensive software that manages all aspects of hospital operations including clinical workflows, billing, inventory, and HR. EMR (Electronic Medical Records) is the digital version of patient medical records. LocateandgetHmis008 combines both into one integrated platform for hospitals and clinics in Kenya.

Does the system work in Kenya and Uganda?

Yes! LocateandgetHmis008 is specifically designed for the East African healthcare market with support for SHA/NHIF insurance in Kenya, M-Pesa payments, Kenya Revenue Authority (KRA) payroll compliance including PAYE, NSSF, SHIF, and Housing Levy. For Uganda, we support NSSF and PAYE calculations with annual tax certificate generation.

Is telemedicine included?

Yes, our platform includes integrated telemedicine capabilities allowing patients to book remote video or phone consultations and upload lab results for review. This is particularly useful for reaching patients across Kenya and Uganda who cannot easily visit the facility.

What is the pricing for the HMIS?

We offer two pricing options: a one-time license fee of KES 100,000 with free updates, or a monthly subscription of KES 3,500 for 12 months. Both options include the full HMIS, EMR, telemedicine, billing, inventory, and HR modules.

Can it handle multiple facilities?

Yes, LocateandgetHmis008 uses multi-tenant architecture, allowing you to manage multiple facilities from a single installation while maintaining strict data isolation between facilities for security and compliance.

How do I get started?

Contact us at [email protected] or use the demo request form below. We'll schedule a live walkthrough of the system and discuss your facility's specific needs.

Contact & program fit

LocateandgetHmis008 is focused on hospitals and clinics that want to improve patient flow, billing accuracy, and compliance using a modern, cloud‑ready HMIS.

Who we serve

  • Private hospitals and clinic networks
  • Mission and faith‑based hospitals
  • Facilities working with insurance and capitation models
  • Providers needing integrated HR and payroll for clinical staff

Book a live demo

Share a few details and our team will contact you from [email protected] to schedule a live walkthrough of the HMIS.

Telemedicine

Telemedicine booking and remote lab uploads are available on our dedicated page: Telemedicine.